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View Attendees (updated 12/3) 

Silent Auction Donation Descriptions (updated 12/5)

This is VSAE’s most popular annual event. Come join colleagues from your association community to see who will be recognized with VSAE’s coveted Awards of Excellence. Held on Friday, December 7 at the Hilton Richmond Hotel & Spa at Short Pump, this event includes a Silent Auction with over 100 donated items on which to bid. Items include gift baskets, event tickets, luxurious getaways, and so much more. Proceeds will benefit VSAE’s education program and a local charity, Jacob's Chance, selected by VSAE’s Community Service Committee. In addition, in the spirit of the giving season, we will be collecting non-perishable food items to donate to FeedMore. Please grab a couple cans from your cupboard and bring them with you the day of the event.



Hilton Richmond Hotel & Spa at Short Pump
12042 W. Broad Street
Richmond, VA 23233

10:30 a.m...Registration/Hosted Reception/Silent Auction
11:45 a.m...Lunch/Live Auction/Awards Recognition
1:30 p.m.....Adjourn


 Registration Fees: 

  Early Bird:
Registered & Paid by 11/2

Registered & Paid
after 11/2 & by 12/04

Registered & Paid
After 12/04
VSAE Members $42 $52 $62
Staff of Member* $47 $57 $67
Non-Members $65 $75 $85

*Please contact the VSAE office to register non-member Staff.

No refunds for cancellations. Substitutions are allowed. 

The Hilton Richmond Hotel & Spa at Short Pump is offering the following rates for the night of Thursday, December 6.
$119 - Single/Double
$129 - Triple
$139 - Quad

Call 1-800-445-8667 or (804) 364-3600 by Thursday, November 15 to reserve your room. Be sure to say you're with VSAE.

Participate in this festive occasion by donating an item, registering to attend, bidding in the silent auction, or all three. Information on how to become more involved is below. 

CROWD RELEASE: By registering to attend and by your presence, you consent to be photographed, filmed, and/or otherwise recorded. Your registration constitutes your consent to such photography, filming, and/or recording and to any use, in any and all media throughout the universe in perpetuity, of your appearance, voice, and name for any purpose whatsoever in connection with this VSAE event.

Donate an item for the Silent Auction

  • Fill out a Donation Display Form (one-page advertisement of donated item - 8.5”x11” portrait layout, 4-color, Word.doc format) with all the details of the item you are donating. Email your form to [email protected] with the Subject line "Silent Auction Display Form" by November 9. Please send in Word format only; no pdfs.
  • Mail certificates, tickets, or letters to:
    Attn: Silent Auction Donations
    2924 Emerywood Pkwy, Suite 202
    Richmond, VA 23294
  • Tangible items, such as gift baskets, may be dropped off at the office or brought the day of the auction.  

Donation FAQs 

Are there any restrictions on what I can donate?

  • VSAE has set a minimum retail value of $50 for each donation.
  • Unless otherwise indicated on your Donation Display Form, it is understood that all vacation packages will be for two people, based upon availability, and good until at least December 31, 2019.

Who can donate? 

Anyone! VSAE individual Members and organizations, as well as Non-members may donate. 

What if I don't have an item to donate with a minimum value of $50?

To increase participation, a Silent Auction Fund has been established for those who are unable to donate an item with a minimum value of $50. Those who contribute to the fund will be listed in the Association Press newsletter and in the event's on-site program. Simply click on the above link to make your contribution. 

Why should I donate a bigger, or more creative and inclusive package?

  • It is an auction that you will most likely attend so you want to be proud of your donation.
  • It is a customer organization, unlike most other donation requests you get for charities. Both are important but VSAE has real ties directly to the businesses.
  • You believe in the organization and the cause.

Why should I donate early?

  • Marketing – Get mentioned in the newsletters, eNews, and listed here on the website from donation time until the event in December.
  • Get it off your plate and relieve yourself of the phone calls and emails reminding you to donate.

Grand Prize Live Auction Items

In addition to a Silent Auction with over 100 items, VSAE also has two grand prize live auction items. Look what you can bid on this year!

Paula Racey and the Spirit of Norfolk have donated a 3-hour charter on The Virginia Elite for 50 passengers. This amazing package includes the following: 
• Lunch, Dinner, or Hors D'Oeuvres 
• Platinum Bar 
• DJ for 3 hours
• Total value of $8,442 

Melinda Laughon of Marriott & Renaissance Caribbean & Mexico Resorts has donated a Puerto Rico vacation. Enjoy a three-night stay in an Oceanview room at the San Juan Marriott Resort & Stellaris Casino and a two-night stay including breakfast for two at the Sheraton Puerto Rico Hotel & Casino. Estimated retail value is $2,000.

Donate a Grand Prize Live Auction Item

VSAE requests that the live auction prize include the following:
  • A minimum of 6 days/5 nights stay for 2 people.
  • At least 2 meals for 2 people.
  • At least 1 recreation activity for 2 people.
In exchange for your donation, you will be featured in a newsletter article about the event with your picture/logo, be given a display area at the event, be promoted at the event by the auctioneer, be given complimentary registration to the event, be promoted in the on-site program, and have a client experience your company first-hand.
If you are interested in donating an item for the grand prize live auction, please email Kevin Bayes or Jordan Vallerga, Co-Chairs of the VSAE Silent Auction Committee.
For other event questions, please call Pamela at (804) 249-2244 or write her at [email protected].