#2022MPSummit #meetingprofessionals #meetingplanners

 Registration & Accommodations

Schedule

Wednesday, March 23

6:30 p.m. - 8:30 p.m.  Optional Dinner 
Location: TBD
Join other attendees for delicious local cuisine in a relaxed atmosphere. Provide your RSVP on the registration form.

Thursday, March 24

10:00 a.m. - 10:15 a.m. - Welcome & Introductions

10:15 a.m. - 12:00 p.m. - Contracting Smart in an Uncertain Future
Presenter: Jordan Vallerga, CMP, Eisenman & Associates, Inc.

Moving forward with in-person event contracts has been made even more complicated with the continuing pandemic, supply chain issues, and staffing shortages. How can we contract for future event, smartly? We will review four common contracting components and how to negotiate them to protect your interests.

• Attrition
• Cancellation
• Food & Beverage
• Additional Fees

12:00 p.m. - 1:00 p.m. - Networking Lunch

1:15 p.m. - 2:45 p.m. - Do the Hustle: Discussion Disco

Facilitators: Tiffany Brown, Virginia Tech and Rebecca Butler, MSW, CFRE, Virginia Association of Free and Charitable Clinics

Planning events over the past two years can feel similar to learning a new dance...Am I getting this right? What IS this music? Let this idea sharing session put you on the path to a groovy year of planning.

3:00 p.m. - 4:00 p.m. - Property Tour

Enjoy the sights of the Renaissance Portsmouth-Norfolk Waterside Hotel as Denise Creasman showcases how this lovely property can work for your next in-person or hybrid event.

4:00 p.m. - 5:00 p.m. - Let's Plan an Event!

Facilitator: Pamela Flynn, Eisenman & Associates, Inc.

You excel at planning a multitude of events for your organization or client, it's almost effortless. But how well can you think on your feet? Think outside the box? This challenging and fun activity will test your event planning skills.  

5:00 p.m. - 6:00 p.m. - Break

6:00 p.m. - 6:45 p.m. - Networking Reception

7:00 p.m. - 8:30 p.m. - Dinner

8:30 p.m. - After Dinner Fun (stay tuned for more information)

Friday, March 25

7:00 a.m. - 7:30 a.m. - Power Walk on the Boardwalk with Denise

7:30 a.m. - 8:30 a.m. - Breakfast
8:30 a.m. - 9:15 a.m. - Quests and Questions: A Sponsors Panel

Moderator: Megan Williams, CAE, CMP, Virginia Sheriff's Association

Panelists: 

• Michele Moker, Omni Richmond Hotel

• Lori Leib, Hampton CVB

• Rita Matthews, VisitNorfolk

• Sarah Lester, Massanutten Resort

You submitted questions. Our sponsors are on a quest to find you answers. Were our colleagues able to fulfill their quest? Join us and find out!

9:15 a.m. - 9:30 a.m. - Beverage Refill Break

9:30 a.m. - 10:15 a.m. - How to Use Data to Plan Better Events
Presenter: Shameka Jennings, MTA, CMP, CAE, Events Noire

KPI’s and metrics and spreadsheets, oh my! While data can seem scary, it can be put to profound use to measure much more than simply event success: it can help you proactively manage and improve your conference. In this session, we will provide you with tips and strategies on how to utilize data to personalize an experience, maximize attendee engagement, and ensure your event goes off without a hitch.

Session Objectives

• Understand the concept and importance of data in event planning.
• Identify ways event data can be used to improve an event.

10:15 a.m. -10:30 a.m. - Stretch Break

10:30 a.m. - 11:15 a.m. - Flipped Panel: Necessity is the Mother of Invention

Moderator: Rhea George, CAE, American Institute of Architects, Virginia

This “flipped panel” lets us hear from you, our audience of planners, who are on the ground making things happen. If necessity is the mother of invention, what did YOU invent in 2021? Dazzle us with your creativity. What did you invent that resulted in your event being an unforgettable experience? 

11:15 a.m. - 11:30 a.m.  - Closing Remarks and Adjourn

11:30 a.m. - 1:45 a.m. Portsmouth Renaissance Tin Lunch Box to Go!

Sponsors

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