Exhibitor Planning Info and Forms

Below are links to all the planning materials you will need to exhibit at the Fall Conference & Expo. If you have any questions, contact Michelle Catalla, [email protected] or (804) 747-4971.
  1. Exhibitor List and Booth Locations/Floor Plan
  2. Exhibitor Registration (deadline is Friday, September 12) - one form to save your spot at three events. Registration is required for all exhibitors.
    1. Exhibitor Booth Representative Registration
    2. Complimentary Wednesday Networking Reception (optional attendance)
    3. Exhibitor Breakfast/Keynote Registration (optional attendance - $35 per person)
  3. Booth Contract
  4. Hotel Room Reservations at Hilton Richmond Downtown (room block closes Monday, September 4)
  5. Booth Prize Form (deadline is Friday, September 19)
  6. Pre- and Post-Event Attendee Mailing Labels ($35 for each set)
  7. Helium Balloon Policy
  8. Food & Beverage Sampling Policies
  9. Fire Safety Policy
  10. The Greater Richmond Convention Center has an online Event Handbook that may answer your venue-related questions.

For the items below, please return forms to the service providers directly, not to VSAE.

  1. James River Audio Visual Services Order Form - return to JRAV - VSAE Members receive 15% off
  2. Food and Beverage Services - contact Aramark at GRCC
  3. Encore Computer & Video Information - contact PSAV/Encore
  4. Telecommunications Service Order Form - return to GRCC
  5. Utility Services Online Order Form (electricity at your booth) - return to GRCC
  6. Exhibitor Kit - you will be sent an email from Big Top Entertainment, the official show decorator.
 

AMS Powered by:

VSAE thanks Memberclicks by Personify for its support.