Fall Conference Exhibitor Planning Documents

*** Please mark your calendars. Fall Conference Exhibitor Move-In will be Wednesday, October 3 from 2:00pm - 5:00pm.***

Below are links to all the planning materials you will need to exhibit at the 2018 Fall Conference. Instructions are contained on each item. If you have any questions, call Ariel at (804) 249-2234 or write her at [email protected]   

1. Exhibitor List/Floor plan 

2. Wednesday Networking Reception Registration

3. Name Badge List Form

4. Attendee Mailing Labels Order Form (Pre- or Post-event)

5. Booth Prize Information Form

6. Exhibitor Breakfast/Keynote Registration

7. Hotel Room Reservations LinkAdditional Information

8. Helium Balloon/Food & Beverage Policies

9. Fire Safety Policies

For the items below, please return to service providers directly, not to VSAE.

10. James River Audio Visual Services Order Form (Note that VSAE members receive 15% off)

11. PSAV Computer & Video Equipment Rental Form

12. Telecommunications Service Order Form

13. Utility Services Online Order Form (Electricity at your booth)

14. Exhibit Inc. Forms (Official show decorator)

  • Rental Order Form
  • Payment Policy Form
  • Drayage Service & Material Handling
  • Labor Order Form
  • Custom Signs and Graphics