Awards Luncheon & Silent Auction

Friday, December 7, 2018
Hilton Richmond Hotel & Spa at Short Pump

This is VSAE's most popular annual event. Come join colleagues from your association community to see who will be recognized with VSAE's coveted Awards of Excellence. This event includes a Silent Auction with over 100 donated items on which to bid. Items include gift baskets, event tickets, luxurious getaways, and so much more. Proceeds go to benefit VSAE's education program and a local charity selected by VSAE's Community Service Committee.

Participate in this festive occasion by donating an item, nominating a colleague for an award, registering to attend, or all three. Information on how to become more involved is linked below.


Donate an item for the Silent Auction


  • Donation form and auction table display (one-page advertisement of donated item - 8.5”x11” portrait layout, 4-color, Word.doc format). See template in linked document.
  • Award certificate or letter (Tangible items may be brought the day of the auction.) Unless otherwise indicated, it is understood that all vacation packages will be for two people, based upon availability, and good until at least December 31, 2019.


Donation FAQs

Why should I donate a bigger, or more creative and inclusive package?

  • It is an auction that you will most likely attend so you want to be proud of your donation.
  • It is a customer organization, unlike most other donation requests you get for charities. Both are important but VSAE has real ties directly to the businesses.
  • You believe in the organization and the cause.

Why should I donate early?

  • Marketing–Get mentioned in the newsletters, eNews, and listed here on the website from donation time until the event in December.
  • Get it off your plate and relieve yourself of the phone calls and emails reminding you to donate.

Who can donate?

Anyone! To increase participation, the Silent Auction Task Force has established a Silent Auction Fund which will be used to purchase additional auction items. Those who contribute to the fund will be listed in the Association Press newsletter and in the event's on-site program.

How do I donate?

Please complete the donation form and return to VSAE. VSAE has set a minimum retail value of $50 for each donation. If you are unable to donate a gift with a minimum value of $50, please consider a cash contribution to the Silent Auction Fund or a donate a bottle of wine (minimum $20 value) to the Wine Raffle.


Grand Prize Live Auction

In addition to a Silent Auction with over 100 items, VSAE also has at least one grand prize live auction item. Qualifications and benefits of the live auction item are listed below.

VSAE requests that the live auction prize include the following.
  • A minimum of 6 days/5 nights stay for 2 people.
  • At least 2 meals for 2 people.
  • At least 1 recreation activity for 2 people.
In exchange for your donation, you will be featured in a newsletter article about the event with your picture/logo, a display area at the event, promotion at event by auctioneer, complimentary registration to the event, promotion in on-site program, and having a client experience your company first-hand.
If you are interested in donating an item for the grand prize live auction, email Brandon at

Wine Raffle

In addition to a Silent Auction with over 100 items, VSAE will have a wine raffle. Purchase raffle corks for $20/each for your chance to win a bottle of wine from the raffle, which will include high-end wine worth well over $20. Bring a bottle to donate to the raffle for a complimentary entry. All bottles must be at least $20 in retail value.


For other event questions, please call Tracie at (804) 249-2244 or write her at