Events & Education
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02-13-20 Meeting Planner SIG Meeting
Thursday, February 13, 2020, 2:00 PM - 3:30 PM EDT
Category: Events

Meeting Planner Shared Interest Group Meeting


  • Assessing Meeting Needs: Dates, Space, Location, Special Events, Purpose
  • Site Visits: What is Helpful to Know/Have Prepared for a Success?
  • RFP: What to Include
  • Working with CVBs and DMCs

Our format will be knowledge sharing. If each attendee can come prepared with one golden nugget for each of the bullets listed above, we can all learn from each other. Your knowledge nugget(s) should be small but valuable and no one is required to share. Your nugget might be an ah-ha moment that made you look brilliant or it might be a decision that led to a total bust of an idea. Anything you feel others might benefit from knowing. You might only have one nugget for one topic or one nugget for each topic. Either way, we want to hear from you and learn from each other.

Date: Thursday, February 13, 2020

Time: 2:00 - 3:30 p.m.

Location: Your choice but you will need your favorite computer or tablet and a decent internet connection. If you end up in a public space, headphones are recommended.

This meeting will be conducted in a virtual space using Zoom, an online meeting platform. A few days before the meeting, you will receive an email with instructions for downloading the Zoom plugin, if you don’t already have that, as well as a link that you will use the day of the meeting to take you to the virtual meeting room. 

Zoom allows for video conferencing (sight and sound) using your computer’s built-in camera and microphone. Or you can choose an audio only connection if you don’t want people to see you (up to you!). In this platform, the host can share their screen so that everyone is looking at the same documents while discussion happens through the video or audio connections. If you choose to turn off your video feed and only use the audio through your computer, you will still be able to see the screen being shared. If your computer or internet doesn’t want to work that day, there is a call-in number that acts the same as an old-fashioned conference call line. You will hear everything that goes on but you just wouldn’t be able to see the screen being shared. 

This meeting style is something new for the Meeting Planner SIG but we feel that it is an effective tool which allows all of us to meet efficiently and hopefully allows more people to participate. On your mark. Get set. Let’s Zoom!



Contact: Tiffany Brown - (540) 231-0790 | [email protected]